Administrative Assistant

Position Summary:

CCWESTT is seeking a highly organized, detail-oriented Administrator to support the Coalition’s day‑to‑day operations. This is a part-time contract (20 hours/week) until March 31, 2027, with the possibility of extension pending performance and funding availability.

Compensation:

$25,000 – $30,000 annually (for 20 hrs/week), based on training and experience.

Location:

• Remote, work-from-home. 
• The Administrator may be located anywhere in Canada.

Closing Date: Applications will be reviewed beginning June 5. The position will remain open until filled. Interviews will be held via videoconference. 

Organization Description:

CCWESTT is a national coalition of organizations and individuals who champion a gender equitable, diverse, and inclusive Canadian Science, Engineering, Trades and Technology (SETT) workforce. We collectively support over 500,000 people in our network. We build alliances and partnerships, act as a resource hub, and advocate with a strong, unified voice.

Responsibilities:

• Administrative Support (Primary Focus) 
• Provide day-to-day administrative support to our Executive Director and the CCWESTT team  
• Maintain organized digital filing systems and administrative records  
• Support coordination of board meetings (scheduling, materials, follow-up)  
• Draft agendas for review and prepare board meeting minutes  
• Track and follow up on board and project task lists  
• Respond to general inquiries (email, voicemail, website forms)  
• Track and maintain various organizational statistics
• Conduct basic research as needed (e.g., sector scans, member information, resource gathering)  
• Support process improvements related to data collection and reporting    
• Perform other emerging administrative duties as identified  

Relevant Experience and Skills

The successful candidate will demonstrate:  

• Post-secondary education in administration, business, communications, or a related field  
• Strong organizational skills and attention to detail  
• Ability to manage multiple tasks and work independently  
• Comfort working with spreadsheets and basic financial tracking  
• Strong written and verbal communication skills  
• Commitment to Equity, Diversity, and Inclusion, with the ability to apply an inclusive lens  
• Ability to support process improvement and member-focused initiatives  

Assets

• Bilingualism (French and English)  
• Experience in not-for-profit administration  
• Familiarity with financial administration  
• Experience with CRM systems or membership management tools  

How to Apply: 

To apply, please complete the form and upload the following as one pdf document here….

• Cover letter

• Résumé 

• CCWESTT Candidate Information Questions (below)

CCWESTT Candidate Information Questions

Please summarize your experiences, skills, and qualifications in the following areas (max 1 page for responses to all questions).

1. Experience with administration.

2. Writing competencies and communication skills.

3. Ability to work independently and in a team environment with volunteers, staff, partners, and participants.

4. Additional skills, experiences, qualifications, or assets you would like to mention.

All qualified candidates, including recent graduates are encouraged to apply. CCWESTT is actively committed to diversity and the principles of Employment Equity. Women, gender diverse individuals, Black, Indigenous, and People of Colour, 2SLGBTQIA+, and people with disabilities are especially encouraged to apply and to voluntarily self-identify as a member of an equity-deserving group.